General Ledger Support Document
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R. Reports Menu: 3. Trial Balance
Table of Contents
Click on "R. Reports Menu" from the Main Menu and the following window will appear:
Click on "3. Trial Balance" from the Reports Menu and the following window will appear
Trial Balance
The "General" tab
- Layout : Normal reports each fund separately. Combined reports all funds of the same type on the same page. Combining reports all types in totals on the same page.
- Trial Balance Worksheet : Data output is broken out in columns by budget, debit encumbrance, credit encumbrance, debit actual, credit actual when this option is selected.
- Skip Header Accounts : Header accounts are defined by incomplete account numbers. The system determines a sub-total on all accounts that match what has been defined in the header account. Selecting "Yes" removes the sub-totals.
- Suppress detail to header accounts : Selecting "Yes" will cause the system to report on header accounts defined and all accounts without header accounts defined.
- Suppress accounts with zero balance : You can choose to remove from reporting an account when it has a value of zero in both last year and this year for budget, actual and encumbrance.
- Suppress accounts numbers : You can choose to remove the General Ledger account number from reporting so that only the account description is shown on the report.
- Include Account Notes : Choose "Yes" to have this report include Account Notes that can be entered in Account Maintenance.
- Suppress non-postable accounts w/zero balance : You can have the system remove from reporting inactive accounts that have zero like in item 4. This option stops the inactive accounts from reporting. Item 4 would stop all zero balance accounts from reporting.
- Page Break Afteer Groups : Click "Yes" if you want a new page started after each Group. The option for page breaks depends on the design for your chart of accounts.
- Preview : Click this button to preview. Refer to GENERAL PREVIEW for more information.
- Print : Click this button to print. Refer to GENERAL PRINTING for more information.
- File : Click this button to save on this computer. Refer to GENERAL FILE for more information.
- Cancel : Click "Cancel" to cancel and return to the previous screen.
The "Accounts" tab
- Specify Fund Range : Type in the General Ledger Account Number you wish to have the report start with and end with.
- Preview : Click this button to preview. Refer to GENERAL PREVIEW for more information.
- Print : Click this button to print. Refer to GENERAL PRINTING for more information.
- File : Click this button to save on this computer. Refer to GENERAL FILE for more information.
- Cancel : Click "Cancel" to cancel and return to the previous screen.
The "Export Options" tab
- Path : Type in the location of the folder you wish to save this report in when you export. You may click "Browse" to locate the folder.
- File Name : Type in the name that this report will be saved as.
- Export in Excel Format OR in Text Format : Click to choose whether this report will be exported in an Excel Format or in a Text Format.
- Preview : Click this button to preview. Refer to GENERAL PREVIEW for more information.
- Print : Click this button to print. Refer to GENERAL PRINTING for more information.
- File : Click this button to save on this computer. Refer to GENERAL FILE for more information.
- Cancel : Click "Cancel" to cancel and return to the previous screen.
The "Period" tab
- Year : Select from the drop down menu the "Year" you would like the report to be for.
- Period : Select from the drop down menu the "Period" you would like the report to be for.
- Preview : Click this button to preview. Refer to GENERAL PREVIEW for more information.
- Print : Click this button to print. Refer to GENERAL PRINTING for more information.
- File : Click this button to save on this computer. Refer to GENERAL FILE for more information.
- Cancel : Click "Cancel" to cancel and return to the previous screen.